Invitation

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Filling in the application

The application form for entering the invitation to the invitation register is available for download in the Case Handling Module – click to go to the forms. It has also been made available electronically on the websites of departments competent in matters of foreigners in voivodeship offices, and its paper versions can be obtained at the headquarters of the departments, their delegations and in other places where it is possible to submit an application (based on the decision of voivodes).

  • Before proceeding with the application, please read the instruction on page 8 of the application. Also read the regulations and procedure explained in MOS or use other sources of reliable information. In the case of incomprehensible issues, it is necessary to seek clarification of them.

  • Complete the application questionnaire in Polish, legibly, in capital letters entered in appropriate fields using an indelible pen or pen with black or blue ink.

  • Fill in all required fields.

  • When completing the application, provide information and data in accordance with the facts. Therefore, it is necessary to provide, m.in, the actual address of residence of the Inviter and indicate the actual place of future accommodation of the foreigner. The information and data should be up to date on the date of the request to the authority.

  • The application should be addressed to the voivode competent for the place of residence of the Inviter (in the case of a natural person) or their registered office.

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Detailed rules for completing the application

  • In part A of the application, if the Invitee is a natural person, on page 1 of the questionnaire, check the field "natural person" and enter:

  • their personal data (in the case of foreigners, their record should be consistent with the transcription made in their travel document).

  • date and place of birth (in Polish notation, e.g., not Kiev but Kijów).

  • nationality or a note of non-nationality (absence or stateless). If you have two or more citizenships, it is sufficient to indicate Polish citizenship / one of your EU/EFTA or CH citizenships.

  • In the same way, you should proceed by filling in the data of the invited foreigner – in part B. In the case of a legal person or an organizational unit without legal personality, on page 1 of the application questionnaire, we circle the appropriate field and enter only its full, official name.

  • When filling in the field on the property and earning possibilities of the inviter, you should specify the amount of monthly income obtained by the inviter (if they are a natural persons) and the source of its receipt (e.g., employment contract, pension, disability pension) or the amount of financial means accumulated on the bank account, possibly other sources of income.

  • Regarding accommodation conditions, it should be remembered that the invited foreigner may be accommodated in the premises occupied by the inviter only if the housing conditions allow it (in terms of area, condition, or purpose of the premises) and the inviter has (his own) legal title allowing them the freedom to dispose of the premises. If these conditions are not met, another place of accommodation should be indicated, e.g., the hotel where the reservation was made for the period of stay of the foreigner.

  • In Part A, Section V., specify the total number of foreigners for whom the inviter has applied for registration of the invitation in the register of invitations during the 365 days immediately preceding the application.

  • In part B I. provide the current address of the foreigner's stay outside the territory of Poland (in the transcription into Polish language), and in part B.II. the address of the place of declared accommodation in Poland. The accommodation address of the foreigner (B.II.) should be in accordance with the information on the conditions of accommodation (A.IV).

  • The purpose of the stay should be consistent with the declared entry by the foreigner.

  • These annexes to the application shall correspond to their actual annex. Documents must be attached to the application, as explained in the "Documents" stage.

  • The period for which a foreigner may be invited to Polish may not exceed 1 year (specific dates within a period not exceeding 365 days must be provided).

  • In the case of signing the application, the Inviter may not be replaced by a proxy. The signature must be submitted by them personally, after careful reading both the consequences of m.in submitting an application or attaching documents containing false personal data or false information, as well as the consequences of entering the invitation in the register of invitations (in terms of financial guarantees).

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