Documents
A citizen of the United Kingdom – a beneficiary of the exit agreement who intends to register their stay in Poland, submits to the voivode competent for the place of their stay:
completed, in accordance with the instruction, the application form for registration of residence of a citizen of the United Kingdom of Great Britain and Northern Ireland – under pain of leaving the application unexamined;
The rules for completing the application are presented in the next stage: "Completing the application".
4 up-to-date photographs that clearly show the foreigner's face, without a hat and obscuring lenses, meeting the detailed criteria defined by law, i.e., undamaged, in colour, with good sharpness; 35 mm x 45 mm; made not earlier than 6 months before the date of submitting the application; showing the face from the top of the head to the top of the shoulders, so that the face covers 70-80% of each photo, against a uniform light background, showing the foreigner facing straight, with open eyes, uncovered hair, with a natural face expression and closed mouth, as well as showing the natural the colour of their skin; clearly showing the foreigner's eyes, especially their pupils, and the foreigner's eye line parallel to the upper edge of the photograph - under pain of not processing the application.
The regulations allow for a situation in which:
• a foreigner who wears a headgear in accordance with the rules of their religion attaches to the application photographs showing their in this headgear, provided that the headgear cannot cover or distort the oval of the face, and they will attach a declaration of the foreigner on belonging to a religious community;
• a foreigner with congenital or acquired eye defects may attach to the application photographs showing their wearing glasses with dark lenses. In this case, however, they should attach documents confirming the disability, and if it is not possible to present them, submit a declaration of disability,
• the application will be accompanied by photographs with closed eyes, other than a natural expression of the face or with an open mouth, if it is objectively justified (e.g., by their health condition).
a photocopy of a valid travel document (at the same time presented to the person accepting the application with its original for inspection - under pain of no processing the application);
written statement (remember to sign it!) or other evidence of uninterrupted residence in Poland at least since 31 December 2020, with the proviso that uninterrupted stay does not imply any departures from Polish (see explanation in the "Requirements" stage);
a statement of periods of absence in Poland during this period with an indication of absences exceeding 6 months within 12 months preceding the submission of the application. In the event of absence exceeding 6 months in the period of 12 months preceding the submission of the application – in addition, together with the statement, present the documents corrected the reasons for the absence.
In addition, the UK citizen submits the documents or written statements appropriate to confirm that they fulfil the conditions of residence, as required by EU law (clarification in stage: Requirements).
If you have taken up a job, present:
a written statement of the employer or the entity entrusting the performance of work on the intention to entrust you with the performance of work or a certificate of performance of work, or a document constituting the basis for the performance of work, such as: an employment contract, a mandate contract;
If you are self-employed, present:
a written statement regarding entry in the National Court Register or the Central Register and Information on Business Activity or other evidence confirming that you are a self-employed person in Poland.
If you are studying or undergoing vocational training, present:
certificate of the unit conducting studies on admission to studies or on the continuation of studies or a unit conducting vocational training on admission to such training,
a document confirming the coverage of health insurance or the right to use health care services on the basis of the Regulations on the coordination of social security systems or the possession of private health insurance,
a written declaration that you have sufficient financial resources to support yourself and your family members so as not to be a burden on social assistance, or that you have them (* as explained below)
If you are the spouse of a citizen of the Republic of Poland, present:
a document confirming the conclusion of marriage with a citizen of the Republic of Poland (i.e. a current copy of the marriage certificate issued no later than 3 months before the date of submitting the application),
a photocopy of the spouse's identity document (ID card or passport);
In other cases (e.g., if you are a pensioner) present:
a document confirming the coverage of health insurance or the right to use health care services on the basis of the Regulations on the coordination of social security systems or the possession of private health insurance,
proof that you have sufficient financial resources to support yourself and your family members so as not to constitute burden on social assistance (*as explained below).
In the event that you apply for registration of residence as a family member of a citizen of the United Kingdom – the beneficiary of the withdrawal agreement, being such a citizen yourself, present the necessary documents,
a copy of the certificate of registration of residence of a United Kingdom citizen issued to that family member with whom you are staying in the territory of Poland.
If you are their spouse, also present:
a document confirming the conclusion of the marriage (e.g., a current copy of the marriage certificate issued not earlier than 3 months before the date of submitting the application),
If you are their direct descendant (i.e., you are the child of that UK citizen or their stepchild, under the age of 21 or dependent on a UK citizen or their spouse) also present:
a copy of the birth certificate and possibly other documents confirming your age and the existence of family ties (e.g., a parent's marriage certificate)
(In addition, also if you are over the age of 21) documents proving that you are dependent on a parent/stepmother or stepfather (e.g., a statement by a parent/stepmother or stepfather about being dependent)
If you are their direct ascendant (i.e., you are the parent of that UK citizen or their mother-in-law and you are dependent on them or dependent on their son-in-law/daughter-in-law), also present:
a document confirming the existence of family ties (i.e., the child's birth certificate and possibly the child's marriage certificate)
a document certifying that a UK citizen or their spouse is dependent.
If you are a direct ascendant of a minor citizen of the United Kingdom, present:
a document confirming the actual care of the minor and a document certifying that the minor is dependent on you.
Remember!
Evidence of sufficient financial resources to support oneself and family members so as not to constitute a burden on social assistance may in particular be:
• a certificate of the amount of the limit on the credit card issued by the bank that issued the credit card - issued no earlier than one month before the date of submitting the application for registration of residence;
• a certificate of possession of cash in a bank or cooperative savings and credit union with its registered office in the territory of the Republic of Poland – issued not earlier than one month before the date of submitting the application for registration of residence;
• a document confirming the award of a domestic or foreign scholarship;
• certificate of employment and earnings – issued not earlier than one month before the date of submitting the application for registration of residence.
Remember!
The documents should be attached in the original or in a copy certified to be a true copy of the original by a notary public or the party's attorney who is an attorney-at-law or legal advisor. Certification of the compliance of the copy with the original may also be done by an authorized employee of the voivodeship office in the administration office, upon presentation of the original document;
Documents drawn up in a foreign language must be presented together with a sworn translation into Polish. The register of sworn translators is kept by the Ministry of Justice and is available at the link: https://arch-bip.ms.gov.pl/pl/rejestry-i-ewidencje/tlumacze-przysiegli/lista-tlumaczy-przysieglych/search.html
documents closely related to each other should be presented jointly and remain valid on the date of presentation (copies of marital status records should be issued not earlier than 3 months before submitting the application).
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